Category Archives: Discrimination and Harassment

New EEOC Guidance on Religious Garb and Grooming in the Workplace

On March 6, 2014, the Equal Employment Opportunity Commission (EEOC) published a question-and-answer guide, entitled “Religious Garb and Grooming in the Workplace: Rights and Responsibilities,” and an accompanying fact sheet, to help clarify the religious provisions of Title VII for employers.  The new EEOC guidance answers questions about what Title VII prohibits and what types of reasonable accommodations may be required for employees’ sincerely held religious beliefs.

Here are some of the highlights from the EEOC’s new guidance:

  • Prohibitions of Title VII:  Title VII prohibits disparate impact discrimination, disparate treatment discrimination, retaliation, and harassment based on religion.
  • Customer Preference:  Customer preference is not a defense to a claim of religious discrimination under Title VII.  For example, employees may not be segregated or excluded from certain jobs (such as jobs with customer contact) based on actual or perceived customer preference.
  • Reasonable Accommodations:  Under Title VII, employers may be required to provide a reasonable accommodation for sincerely held religious beliefs or practices – such as making an exception to dress and grooming requirements or preferences – unless it would pose an undue hardship.
  • Covering Religious Garb:  Generally, requiring an employee’s religious garb, marking, or article of faith to be covered is not a reasonable accommodation if that would violate the employee’s religious beliefs.
  • What Constitutes an Undue Hardship:  In general, an employer may bar an employee’s religious dress or grooming practices based on legitimate safety, security, or health concerns that would result in an actual undue hardship.  Co-worker disgruntlement and customer preference, however, are not considered undue hardships.
  • Exceptions for Non-Religious Employees Are Not Required:  When an employer makes an exception for an employee as a religious accommodation, the employer may still refuse to allow similar exceptions sought by other employees for secular reasons.

Takeaway:  The new EEOC guidance regarding religious garb and grooming practices are good sources of information for employers with questions about Title VII’s requirements for religious accommodations in the workplace.

The State of the Union and Employment Law

President Obama’s State of the Union Address highlighted several legislative initiatives that potentially affect the employer/employee relationship.  Two of the more noteworthy are:

  • Supporting workplace fairness for women by passing the Paycheck Fairness Act, which would strengthen the Equal Pay Act; and
  • Advancing workplace equality for Lesbian, Gay, Bisexual, and Transgender (LGBT) workers by adding sexual orientation and gender identity to the list of statuses that are federally protected from employment discrimination. The Employment Non-Discrimination Act, which has passed the U.S. Senate, but not the House of Representatives, would provide such federal protections for LGBT workers.

The Equal Pay Act (EPA), once a dominant force in federal anti-discrimination law, could well be revitalized if President Obama’s Paycheck Fairness Act strengthens the EPA.  Some argue that the EPA, which protects against gender-based discrimination in pay, has been weakened by the Court-expanded exception for “differential factors other than gender.”  The Paycheck Fairness Act would try to close or narrow this loophole by requiring such a factor to be strictly job-related and increasing the level of proof required.  An old lion may roar again.

The expansion of Title VII protection to LGBT workers would be a significant broadening of federal anti-discrimination protection.  But employers should recall that sexual orientation and gender identity discrimination are already prohibited by many state laws, including the Minnesota Human Rights Act, so proactive measures already in place may make a change in federal protection of lesser impact in some states than it may be in other states.

Takeaway:  The President’s State of the Union Agenda was decidedly domestic in its focus, and federal discrimination protection is a traditional domestic policy point.  Indeed, both of the legislation initiatives discussed above have been tried and defeated in the legislative process in this and previous administrations.  But their renewal has the potential of a real impact on employment law.  Minnesota Employer will keep you updated.

Does 42 U.S.C. § 1981 Protect Non-Minority Witnesses to Discrimination?

Potentially yes – the Eighth Circuit Court of Appeals recently held that a non-minority witness who was interviewed as part of an internal investigation of racial discrimination was protected under the anti-retaliation provision of 42 U.S.C. § 1981.

42 U.S.C. § 1981 is a federal law that protects the rights of all citizens to “make and enforce contracts” to the same extent “as is enjoyed by white citizens.”  Courts have held that § 1981 encompasses both discrimination claims and retaliation claims.  In the employment context, racial discrimination is usually addressed under Title VII of the Civil Rights Act, but claims are sometimes asserted under 42 U.S.C. § 1981 as well.

In Sayger v. Riceland Foods, the Eighth Circuit held that a white employee was protected from retaliation under § 1981 because he testified about racial discrimination in the workplace and, therefore, “vindicated the rights of racial minorities.”  Nos. 12-3301, 12-3395 (8th Cir., Nov. 18, 2013).  The court explained that:

We conclude that someone who has substantiated a complaint of a civil rights violation has demonstrated opposition to that violation and acted to vindicate the rights of minorities.  Such an individual should therefore receive the same protection against retaliation as the person who filed the original complaint.  If employees who give evidence or respond to questions during internal inquiries into alleged discrimination are not protected from retaliation, it would impede any internal efforts to address discrimination.

Because the plaintiff in Sayger was able to produce evidence showing that his participation in the internal investigation was the reason for his termination, the court affirmed the lower court’s finding that the employer was liable for retaliation under § 1981.

Takeaway:  When conducting internal workplace investigations, it is important for employers to know that legal protections under applicable anti-discrimination and anti-retaliation laws may apply not only to the victims, but also to any witnesses interviewed as part of the investigation.

Are Employee Organizations Protected By Title VII’s Anti-Retaliation Provision?

No – the D.C. Circuit Court of Appeals recently held that Title VII’s anti-retaliation provisions do not apply to employee organizations.

In Cook & Shaw Foundation v. Billington, a non-profit organization composed of current and former employees of the Library of Congress alleged that the Library retaliated against it by refusing to recognize the organization for purposes of providing meeting spaces and other benefits.  The organization claimed that the Library’s refusal to recognize it was in retaliation for the organization providing assistance to employees to pursue claims of racial discrimination against the Library.  No. 12-5193 (D.C. Cir., Dec. 13, 2013).

The D.C. Circuit Court of Appeals held that the complaint failed to state a claim for retaliation under Title VII.  Analyzing the statutory text of Title VII, the court explained that Title VII only prohibits retaliation by an employer if the retaliation occurs because of statutorily protected activity by “employees or applicants for employment.”  The court then held that the terms “employees or applicants for employment” do not include employee organizations, such as the Cook & Shaw Foundation.  Because the complaint only alleged that the organization engaged in protected activity, but did not allege that any particular employees or applicants engaged in protected activities, it failed to state a claim under Title VII’s anti-retaliation provision.

Takeaway:  Title VII’s anti-retaliation provision only applies when an employee or applicant for employment engages in protected activity.  The activity of an organization, on the other hand, is not protected by the statute.

How Does the Government Shutdown Affect the EEOC?

The shutdown of the federal government is having a significant impact on the operations of the Equal Employment Opportunity Commission (EEOC).  According to the EEOC’s Shutdown Contingency Plan, the EEOC’s workforce is significantly reduced and, although certain EEOC activities are continuing, many are not.

The Plan provides that during the shutdown the EEOC will proceed as follows:

  • EEOC staff will not be available to answer questions or respond to correspondence from the public.
  • The EEOC will continue to accept charges of discrimination, but will not investigate those charges.
  • The EEOC will request continuances for pending litigation and will continue to litigate only if a court denies its request for an extension of time.
  • The EEOC will remain ready to seek a temporary restraining order or preliminary injunction, if necessary.
  • EEOC mediations will be cancelled.
  • Federal sector hearings will be cancelled, and federal employees’ appeals of discrimination complaints will not be decided.
  • Outreach and education events will be cancelled.
  • No Freedom of Information Act (FOIA) requests will be processed.

During the shutdown, the EEOC’s workforce will be reduced from 2,164 staff and contract personnel to 107 staff and contract personnel, many of whom will be part-time or on-call.

Takeaway:  Employers who have mediations scheduled with the EEOC in the near future or who are awaiting decisions on pending charges of discrimination will need to be patient during the government shutdown.

Does Paramour Favoritism Constitute Discrimination?

Despite employers’ best efforts to avoid sexual relationships occurring between supervisors and subordinates, human nature can win out.  When a supervisor’s overtures and acts are unwelcome, the subordinate may of course assert claims of sexual harassment.  Not all subordinates, however, find these invitations unwelcome.  Occasionally these relationships are consensual and the subordinate has no complaints.

The subordinate’s co-workers may nonetheless have a different view of the situation.  These co-workers may find that the supervisor is treating the subordinate with unfair favoritism.  Perhaps the subordinate is receiving undeserved assignments and compensation or the handbook rules on attendance and other workplace standards may not seem to apply to the subordinate.  The co-workers may find the supervisor’s conduct discriminatory and complain.  In turn, the supervisor may be upset by the co-workers’ claims and treat the co-workers with indifference and further disadvantage.

These were the allegations considered by the Minnesota federal district court in Dau v. Arthur J. Gallagher & Co, et al., Civil No. 13-1560 (D. Minn. Sept. 3, 2013).  The subordinate’s co-workers brought claims of sexual harassment and retaliation against the employer.  The court dismissed these claims holding that isolated instances of favoritism toward a paramour do not violate Title VII of the Civil Rights Act or the Minnesota Human Rights Act.  The court held that only claims of widespread sexual favoritism could proceed.  The court also dismissed the co-workers’ retaliation claims, holding that the co-workers could not have had a reasonable belief that the conduct they alleged violated applicable law.  The court stated that the co-workers could not rely on “his or her own reasoning and sense of what is discriminatory.”

Takeaway:  While an employer may avoid liability regarding a supervisor’s isolated instances of favoritism toward a subordinate with whom he or she is having a consensual relationship, such favoritism should not be encouraged or condoned.  Doing so may result in workplace dysfunction and operational shortcomings.  If confronted with such a circumstance, an employer may want to consult with their legal counsel.

Why Employers Need to Respond to EEOC Subpoenas As Soon As Possible

An employer who receives a subpoena from the Equal Employment Opportunity Commission (EEOC) has an incredibly short period of time to raise objections.

As part of its investigative authority, the EEOC has subpoena power under 29 C.F.R. § 1601.16.  With a subpoena, the EEOC can compel the attendance and testimony of witnesses, the production of documents, or the examination of other evidence.  But the rules do not give much time for employers to assert objections to a subpoena.  Specifically, the rules provide that:

Any person served with a subpoena who intends not to comply shall petition the issuing Director or petition the General Counsel, if the subpoena is issued by a Commissioner, to seek its revocation or modification.  Petitions must be mailed to the Director or General Counsel, as appropriate, within five days (excluding Saturdays, Sundays and Federal legal holidays) after service of the subpoena.

29 C.F.R. § 1601.16(b)(1).  A petition objecting to an EEOC subpoena must separately identify each portion of the subpoena with which the petitioner does not intend to comply and must state, with respect to each such portion, the basis for noncompliance with the subpoena.  If a petition is filed, the EEOC will either grant the petition and revoke or modify the subpoena, or it will deny the petition.  The rules state that the EEOC must make its determination on the petition “[w]ithin eight calendar days after receipt or as soon as practicable.”  29 C.F.R. § 1601.16(b)(2).

Under the EEOC’s subpoena rules, the employer is clearly held to a higher standard than the EEOC.  Whereas the employer only gets 5 days to assert objections to a subpoena, the EEOC gets to rule on the objections within 8 days or within the amorphous “as soon as practicable” standard.

The EEOC does not exactly have a reputation for speed either.  According to the EEOC’s Fiscal Year 2011 Annual Report, “[t]he average processing time for appeal closures rose to 378 days in FY 2011, representing a 29.5% increase from 292 days in FY 2010 and a 64.3% increase from 230 days in FY 2007.”  Notably, two-thirds of the charges of discrimination filed in that time period were meritless and resulted in a finding of no probable cause to believe that discrimination occurred.

Takeaway:  If an employer receives an EEOC subpoena, it will have only 5 days to respond and, therefore, should immediately consult legal counsel about whether it is possible to petition for revocation or modification.  In contrast, an employer who receives an EEOC charge of discrimination can expect that it will likely take the EEOC over a year to conclude that the charge, in most cases, is not supported by evidence.

Does Telling an Employer to Take a Settlement Offer and “Shove It Up Your @$%&!” Constitute Protected Activity Under Title VII?

No – the Seventh Circuit Court of Appeals recently clarified that telling an employer to take a settlement offer and “shove it up your @$%&!” is not protected by Title VII.

In Benes v. A.B. Data Ltd., Case No. 13-1166 (7th Cir., July 26, 2013), the plaintiff filed a charge of discrimination against his employer for sexual harassment after working there for only four months.  While still employed with the company, the parties engaged in mediation supervised by the EEOC.  After the initial joint session, the plaintiff and the employer were placed in separate rooms so that the EEOC mediator could serve as a go-between.  After receiving an offer that he considered to be too low, the plaintiff stormed into the room occupied by the employer and said loudly: “You can take your proposal and shove it up your @$%&! and fire me and I’ll see you in court.”  Within an hour, the employer accepted the plaintiff’s counter-offer and fired him.

In response to his termination, the plaintiff sued his employer for violating the anti-retaliation provision of Title VII.  The anti-retaliation provision of Title VII prohibits an employer from retaliating against an employee “because he has opposed any practice made an unlawful employment practice by [Title VII], or because he has made a charge, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing under [Title VII].”  42 U.S.C. § 2000e-3(a).  The employee must be able to show that he or she would not have suffered the adverse employment action “but for” the protected activity.

In Benes, the Seventh Circuit Court of Appeals held that the plaintiff’s conduct was not protected by Title VII and, therefore, could not support a retaliation claim.  The Court held that the plaintiff’s violations of the mediator’s rules was a legitimate non-retaliatory reason for the termination.  The court explained that “[m]ediation would be less useful, and serious claims of discrimination therefore would be harder to vindicate, if people could with impunity ignore the structure established by the mediator.”  In addition, the court noted that engaging in protected activity under Title VII does not insulate an employee from being discharged for conduct that would otherwise justify termination.

Takeaway:  The Benes case is a good reminder that engaging in protected activity under Title VII – by filing a charge of discrimination, for example – does not give an employee license to engage in conduct that would otherwise justify termination.  Telling an employer to take a settlement offer and “shove it up your @$%&!” meets that standard.

Why the Racial Discrimination Claim Against Paula Deen Was Dismissed

Celebrity chef Paula Deen recently received significant negative publicity after the transcript of her deposition in a race discrimination case became public, but the court dismissed the race discrimination claim against her anyway.

The fallout for Deen began when she was asked during a deposition if she had used racial epithets in the past and answered “yes, of course.”  After the deposition became public, Deen lost a number of valuable endorsement deals worth millions of dollars.  Despite Deen’s deposition testimony, the United States District Court for the Southern District of Georgia later dismissed the claims for racial discrimination against Deen.

In the lawsuit, a former employee of Deen asserted claims for both sexual harassment and racial discrimination that occurred in the workplace.  Although the plaintiff was white, she alleged that the workplace was a racially discriminatory environment because of bias against African-Americans.

In its order on Deen’s motion to dismiss, the court held that the plaintiff lacked standing to pursue her race discrimination claims against Deen under Title VII of the Civil Rights Act.  Citing the U.S. Supreme Court’s decision in Thompson v. North American Stainless, LP, 131 S.Ct. 863 (2011), the court held that a plaintiff has standing under Title VII if he or she “falls within the zone of interests sought to be protected by the statutory provision whose violation forms the legal basis for [the] complaint.”  If the plaintiff’s interests are only “marginally related to or inconsistent with the purposes implicit in the statute,” then the plaintiff does not have standing to pursue the claim.

The court held that the white plaintiff did not have standing to sue Deen under Title VII.  In support of its holding, the court explained that “[a]t best, Plaintiff is an accidental victim of the alleged racial discrimination.”  The court emphasized that the plaintiff did not allege that racially offensive comments were directed at her or made with the intent to harass her.  In response to the plaintiff’s argument that the discriminatory work environment harmed her ability to have “harmonious working relationships” with African-Americans, the court held that “workplace harmony is not an interest sought to be protected by Title VII.”  The court acknowledged that the plaintiff may have suffered workplace difficulties as a result of the alleged racial harassment, but nevertheless held that she was not within the “zone of interests” protected by Title VII.

The court did not dismiss the plaintiff’s sexual harassment claims, but the parties reached a confidential settlement of the matter last week.

Takeaway:  The Deen case presents the relatively unusual circumstance of a white plaintiff asserting a race discrimination claim based on alleged bias against African-Americans.  Although the claim was dismissed due to lack of standing, a more effective deterrent to liability is for employers to ensure that they have policies and procedures in place to prevent discrimination in the first place.

Iowa Supreme Court Reaffirms Holding that Employees Can Be Fired For Being Too Attractive

On July 12, 2013, the Iowa Supreme Court took the unusual step of issuing a second opinion in a case to reaffirm its holding that it’s legal for an employer to terminate an employee for being too attractive in Iowa.

In December of 2012, the Iowa Supreme Court issued its first opinion in Nelson v. James H. Knight DDS, P.C., and held that a male dentist did not violate the Iowa Civil Rights Act when he terminated a female employee because he viewed her as “an irresistible attraction” and a threat to his marriage.  The decision resulted in a fair amount of publicity and public criticism, much of which emphasized that the Iowa Supreme Court was all male.  The Iowa Supreme Court later granted the Plaintiff’s request for reconsideration, but the outcome did not change.

In its new decision on the case, the Iowa Supreme Court reaffirmed its previous holding and explained that:

Nelson’s arguments warrant serious consideration, but we ultimately think a distinction exists between (1) an isolated employment decision based on personal relations (assuming no coercion or quid pro quo), even if the relations would not have existed if the employee had been of the opposite gender, and (2) a decision based on gender itself. In the former case, the decision is driven entirely by individual feelings and emotions regarding a specific person.  Such a decision is not gender-based, nor is it based on factors that might be a proxy for gender.

. . .

Nelson’s viewpoint would allow any termination decision related to a consensual relationship to be challenged as a discriminatory action because the employee could argue the relationship would not have existed but for her or his gender. This logic would contradict federal caselaw to the effect that adverse employment action stemming from a consensual workplace relationship (absent sexual harassment) is not actionable under Title VII.

It’s important to note the limitations of the Iowa Supreme Court’s holding in this case.  The only question before the Court was whether the employee was terminated because of her gender.  The Plaintiff did not allege quid pro quo or hostile environment sexual harassment.  The Iowa Supreme Court held that even though the termination was motivated by “individual feelings and emotions” towards a specific individual, there was no evidence that the termination was motivated by the Plaintiff’s status as a woman.

Takeaway:  Although there is case law distinguishing legal terminations that are motivated by relationships, feelings, or jealousy from illegal terminations motivated by gender, these kinds of terminations remain risky.  Employers would be wise to seek legal counsel before terminating an employee for being too attractive – even in Iowa.

15-Day Rescission Period For Releases of Claims under the Minnesota Human Rights Act (MHRA)

When obtaining a release of claims from an employee, it’s important for employers to include a 15-day rescission period for the release to be effective under the Minnesota Human Rights Act (MHRA).

The MHRA provides that a waiver or release of claims under the MHRA “may be rescinded within 15 calendar days of its execution” and that the “waiving or releasing party shall be informed in writing of the right to rescind the waiver or release.”  Minn. Stat. § 363A.31, Subd. 2.  To be effective, the rescission must be in writing and delivered to the waived or released party by hand or mail within the 15-day period.

The requirement for a 15-day rescission period has one important exception, however.  The 15-day rescission period is not required for a claim that has been filed with the Minnesota Department of Human Rights, another administrative agency (like the EEOC), or a judicial body.  Therefore, if an employee or former employee has already filed a charge of discrimination or a lawsuit, the 15-day rescission period is not required.

Takeaways:  When requesting a release from an employee or former employee in Minnesota, employers need to make sure that they include the 15-day rescission period – unless the employee or former employee has already filed a charge of discrimination or a lawsuit.

What is the Causation Standard for Title VII Retaliation Claims?

The U.S. Supreme Court recently clarified that but-for causation is necessary for retaliation claims under Title VII of the Civil Rights Act of 1964 in University of Texas Southwestern Medical Center v. Nassar, No. 12-484 (U.S. June 24, 2013).

Title VII prohibits employers from discriminating against applicants or employees on the basis of race, sex, color, religion, or national origin.  See 42 U.S.C. § 2000e-2(a).  The anti-retaliation provision of Title VII prohibits employers from retaliating against an applicant or employee because “he has opposed any practice made an unlawful employment practice by [Title VII], or because he has made a charge, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing under [Title VII].”  See 42 U.S.C. § 2000e-3(a).

In Nassar, the Court held that an employee must prove but-for causation to establish a retaliation claim under Title VII.  This means that the employee must prove that the employment action challenged as retaliatory would not have occurred “but for” the employee’s protected activity.  It is not sufficient to show that retaliatory motive was one of other lawful motives for the challenged employment action.

The requirement of but-for causation for retaliation claims under Title VII is different from the causation standard for discrimination claims under Title VII.  For a discrimination claim, a plaintiff need not prove but-for causation, but instead may prove discrimination based on “mixed motives.”  For a discrimination claim, it suffices for the plaintiff to show that the motive to discriminate was one of the employer’s motives, even if the employer also had other, lawful motives for the decision.  The but-for causation standard that the Nassar Court held applies to retaliation claims makes it more difficult for employees to prove Title VII retaliation than Title VII discrimination.

Takeaways:  The decision in Nassar is good for employers because it applies a higher standard of causation for Title VII retaliation claims than applies to Title VII discrimination claims.  Nonetheless, it remains a good idea for employers to structure their policies and practices to avoid retaliation claims if at all possible.