Do Employers Need To Provide Earnings Statements to Employees?
Minnesota law states that employers must provide each employee with an earnings statement at the end of each pay period. Minn. Stat. § 181.032. The earnings statement must include the following information:
- The name of the employee;
- The hourly rate of pay (if applicable);
- The total number of hours worked by the employee (unless the employee is exempt under the Minnesota Fair Labor Standards Act);
- The total amount of gross pay earned by the employee during that period;
- A list of deductions made from the employee’s pay;
- The net amount of pay after all deductions are made;
- The date on which the pay period ends; and
- The legal name of the employer and the operating name of the employer if different from the legal name.
The employer may provide the earnings statement either in writing or electronic form. If the employer chooses to provide the earnings statement in electronic form, the employer must provide the employee with access to an employer-owned computer during the employee’s regular working hours to review and print the earnings statement. Furthermore, if the employee requests that she receive her earnings statements in written form, the employer must comply with that request on an ongoing basis.
Takeaway: Employers should make sure that their earnings statements include all of the information required under Minnesota law.